The number was revised at the last minute. Someone approved it over the phone; someone else confirmed it in a three-minute voice note.

Three weeks later, finance asks who approved it. The answer exists — scattered somewhere nobody can find anymore.

Every row says what it is, who delivers it, when, and for how much. In 2026 that table became the Budget Table — the event’s living budget, where every row is a promise.

Everything radiates from it. Suppliers reply through a Magic Link — no account, no password. Every approval leaves a trail — including the “no”.

Quotes, decisions, re-approvals — the event’s months live here, with a trail.

At the right moment, your ERP receives a finished purchase order. The boundary is drawn: from here to SAP.

From the brief to the purchase order, the same data runs through the entire event.

No screen asks you to type again what you already said.

Every quote request becomes a unique link. The supplier opens it, fills it in, sends it back.

The bid lands in the comparison on its own, next to the others.

Marketing and event managers at the company that exhibits, sponsors and pays.

It looks like a calendar: the meeting that realigns what was already aligned, the spreadsheet only you understand, the WhatsApp thread that became a system.

The chaos already costs that much — in people’s hours, in decisions redone, in re-approvals with no trail.

The difference is that now it shows up on the line, not on the final bill.

From the annual budget to the signed purchase order — without switching tools, and without losing track of who approved what.

Six paths are the same for everyone. Two depend on which side of the table you sit on.

The side that sells the event.

Agencies and production companies that build the proposal, track the pipeline, and need to know the margin before they close.

The side that buys the event.

Marketing and events at the company that exhibits, sponsors and pays. This is the path every workspace follows.

Type your email, the magic link arrives, the session opens. Valid for one hour. A password is optional, never required.

Six roles, from Admin to Operator. Approval is a per-person permission, not a perk of seniority — and every event knows who does what.

The annual budget distributes across events. Group the ones that travel together: group access is inherited by all of them.

Every row carries cost, quantity, unit and supplier. Approve or dismiss on the row itself, and committed spend chases actual spend all the way down.

The schedule comes from the budget, not from a separate spreadsheet. Hour-by-hour programming, tasks and checklists — and a sensitive row disappears from the schedule without leaving the books.

Meeting notes and minutes, the event report, contacts for both people and companies. What was agreed stays written.

It looks like a calendar: the meeting that exists to realign what was already aligned. The brief told again, from scratch, to every supplier. The number revised at the last minute — with no trace of who asked, when, or why. The spreadsheet only you understand. The WhatsApp thread that became a system.

Everyone works their own way: some watch the build-out up close, some have someone they trust on the floor. The system doesn’t change how you operate — it gives back the hours the chaos was taking.

Built by people who have run B2B events since 2008. Those who have done it, know.

People’s hours, decisions redone, re-approvals with no trail: it already comes out of the same budget, every year.

The figure below is what changes place — from invisible loss to a line in the budget.

In every event Trabuka ran, the same starting point: the table where each row says what it is, who delivers it, when, and for how much.

In 2026, that table became the Budget Table — the event’s living budget. The brief comes out of the rows. The supplier replies through a Magic Link, with no signup and no password. Every approval leaves a trail — including the “no”. The purchase order comes out finished.

Nothing is typed twice. Touch a row and the whole system knows.

A career built, stage by stage, inside the event: from the brief to the purchase order, by someone who has run events since 2008.

Trabuka is that career, written as a system.

RIMA — Environmental Impact Report for the rail branch line

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